2014-11-12 Minutes

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Alpine CC Board Minutes

6:00 pm Wed., November 12th, 2014 at ACC

Present: Joyce Long, Dorothy Brinckerhoff, Roger Irvin, Charlene Opheim, John Scott, Melissa Meyers, Liz Doyle
Absent: Dena Elliott, Rachelle Payne

  1. Discuss & approve minutes of the previous meeting

Approved

  1. Review board email votes since last meeting

None

  1. Prioritize Agenda
  1. SRF grant for early literacy

Paul Smith from Strengthening Rural Families met with us to discuss the Early Literacy Grant and to present invoices he prepared on behalf of both ACC and SBCE for this calendar year’s portion of the grant. ACC will receive $2,700 to be applied toward the preschool with a focus on a bi-lingual assistant and transportation. SBCE will receive $2,000 to be applied retroactively to the 2014 Read on Wheels program. Both of these invoices are for half of the grant total and both organizations will receive the same amount in the next calendar year, 2015. Those funds can be disbursed as early as January.

  1. Benefits of Tri-County Chamber of Commerce membership

Liz Doyle attended to present reasons it would be to ACC’s advantage to join. There are several other non-profits are members of the chamber. Participation would help get out word to promote ACC activities. The chamber also functions as a recruiting ground for volunteers toward community activities. The only current Monroe representatives are Liz, Carol Girard (of Benton-Lane Winery), and Paul Cantor. The membership rate for non-profits is modest.

  1. Financial Report

The board Accepted the financial reports for October.

We have received a generous, unsolicited $3500 donation toward operations from Starker Forests. We are grateful.

  1. Preschool Report

Charlene told us that she has already purchased Kindersports equipment and made arrangements to use the gymnasium at Queen Bee Apiaries for the kids to participate. They will walk to and from ACC.

Next parents meeting is Wednesday, Dec 3rd 6:45pm, Dorothy will attend to represent the board.

Building Task Force

John reported that the week before the meeting, John Norrena, Steve Rose, and he had moved the spoiled dirt from the recycling area development to the home of a neighbor who needed fill.

Christmas break is 12/22-1/5, and would be an advantageous time to do the work on the doorway between the classrooms. John will ask Mike Puhek to assist with the permit and electrical work.

Phase 2 Main Hall lighting improvements. Joyce will forward plans to board.

  1. Holiday Festival 2014 Lessons Learned

Dorothy reported that this year’s festival was the best ever. Raffle income was up dramatically. Next year, we need to also make some Gluten Free vegetarian soup.

  1. 2012 Trust Mgmt Grant Implementation

Report (Dorothy & Evelyn) Informational kiosk design priorities

Evelyn is looking at the opening weekend of spring break week, in March for the Community Cleanup Day.

  1. Christmas Tree Lot staffing schedule

Email Rachelle to sign up for shifts: 10-1:30 or 1:30-5? Setup, 11/28-30, 12/6-7, 12/13-14, 12/20-21(?), closeout-cleanup
Dorothy will prepare a change fund/cash box.

  1. Quilt Raffle

Umpqua Bank is willing to display the quilt, but can’t sell tickets for us. Dorothy will set up with Umpqua Bank next week, as well as design and produce the tickets. We can sell tickets at the Resale Shop. The quilting club also wants to sell tickets. Cap of 500 tickets, price $2 each or 6 for $10.

  1. Year-End Fundraising Letter

The board reviewed John’s draft letter, and after a couple minor edits, gave OK to go ahead with it. He will forward it to Eugene Direct Mailing Service after making the edits.

  1. Partners for a Strong Community Christmas Gift campaign

Board reviewed our readiness for this year’s campaign. We will give it publicity via email list. Dorothy will make sure Umpqua Bank has our logo to include in the signs.

  1. Review Process for Revised Model from Architect

John led a discussion on how we will promote thoughtful review of the latest model and compile feedback. We chose to finalize the plan in December for a review in January.

  1. Outreach Committee Report

The donor recognition plaque unveiling event on 10/25 was a success.

  1. New Business

On 11/13 there will be a United Way needs assessment meeting at Monroe Community Library related to the Margaret Hull bequest.

Roger reported that when he submitted the lease with the Alpine Water Company to the county for recording, it was not accepted. The county requires more information in the document before they will record it. Roger will rework and we will have to re-execute it.

Board members have heard that there is someone trying to secure funding for a movie about the 1937 Giant Killers basketball team from Bellfountain.

Melissa Meyers has offered to take over leading yoga classes on Saturday mornings when Susan stops leading them in December.

  1. Proposed agenda for December

Architectural model next step process

Quilt Raffle

Partners for a Strong Community christmas gifts program

Christmas Tree lot

  1. Schedule

Outreach Task Force 11/20, ACC board 12/10

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